The explanations of the difference in roles:
User Role
Basic access for employees to read and acknowledge policies.
What Users Can Do:
View assigned policies based on groups or location.
Read and navigate policy content.
Acknowledge policies as read and understood.
Print/export policies as PDFs.
Translate policies using browser tools.
Customize reading experience (e.g., background colors).
Track personal compliance (due dates and unread policies).
What Users Cannot Do:
View others' compliance status.
Access compliance dashboards or reports.
Create, edit, or manage policies.
Change policy settings or assign policies.
Manager Role
The manager role can monitor compliance for their teams.
What Managers Can Do:
All User capabilities.
View compliance dashboards to track team compliance.
Monitor team compliance (read, unread, overdue policies).
Search/filter compliance data by employee or policy name, type, or category.
View user lists for policies (assigned, completed, overdue).
Change policy due dates for specific employees.
What Managers Cannot Do:
Create, edit, or publish policies.
Access policy settings or system configurations.
Modify policy types or organizational settings.
View compliance data beyond their permissions (set by Administrators).
Editor Role
The role of editor can create, edit, and publish policies.
What Editors Can Do:
All Manager capabilities.
Access the policy management interface.
Create new policies (from scratch or templates) with rich text formatting, personalized fields, and due dates.
Upload and convert documents (e.g., Word, PDF) into policies.
Save drafts and submit policies for review.
Edit existing policies and compare versions.
Publish policies (directly, from review, or in bulk).
Archive outdated policies.
Assign policies to user groups and set deadlines.
Manage policy versions and review schedules.
What Editors Cannot Do:
Access policy settings or system configurations.
Create/modify policy types or templates.
Manage user compliance permissions.
Access organisational settings
Administrator Role
The Administrator role includes: Full system control and configuration.
What Administrators Can Do:
All User, Manager, and Editor capabilities.
Manage policy settings (create/edit/delete policy types, assign editors, set default durations).
Create/edit/delete policy templates for reusable structures.
Manage personalized fields (e.g., auto-populated tags like employee name, location).
Configure compliance permissions for Managers and Editors (e.g., location-based, hierarchy-based).
Manage organization-wide settings (analytics, reporting, onboarding workflows).
Oversee all users, roles, and compliance data.
Modify any policy at any stage.
Control system-wide configurations (e.g., divisions, cross-division access).
🤓Tip: Administrators can restrict Manager and Editor access by location, hierarchy, policy type or group.